The importance of business IT to your company

VV 20 Jan

Modern companies cannot survive without good business IT. The constant changing nature of business means you need to be informed and connected at all times. Here we list a few things you shouldn’t live without.

Office suite

All businesses should have an extensive office suite – like Microsoft Office – at their disposal.

In addition to software that lets you produce documents, spreadsheets and presentations, you also need calendars, address books and email functions so you can stay in touch with your colleagues and clients.

Productivity and management tools are the cornerstone of any company, whether it’s a large corporation or small enterprise, keeping you on track and streamlining your daily workflow to make it more manageable.

Accounting software

Business is all about making money. Every penny counts, so you need to know how much is coming in and how much is going out.
Accounting software lets you keep a close eye on your income and expenditure. It covers all of your financial data, from bills and inventories to wages and sales, providing reports that allow you to manage it more effectively.

Better still; you can get your hands on basic accounting programs for nothing. The likes of QuickBooks Simple Start and Microsoft Office Accounting Express can be downloaded free of charge online.

Voice-over-Internet Protocol phone services

To stay connected, a large number of companies use Voice-over-Internet Protocol phone services (VoIP).

VoIP lets you make phone calls using your broadband connection rather than the conventional phone system. Benefits include voicemail, call waiting, toll free numbers, call forwarding, video calling and remote operation, not to mention reduced pricing, especially when it comes to long distance calls.

VV 6 Jan

You can access VoIP systems anywhere in the world. All you need is access to the internet and your login details. You can then contact staff or clients with a low cost call, or attend meetings without being physically present.

Cloud storage

As business never stops, 24 hours a day, seven days a week and 365 days a year, you need to be able to view important files and amend essential documents whenever and wherever. Cloud storage lets you do this.

You can access your work account from any internet connection, whether you’re on a mobile browser or your computer. You can also sync your files so that they’re automatically updated across all of your devices.

Sharing documents with your employees and clients is just as easy, while having all your stuff in the cloud means you’ll have backups of all your originals so you can restore them with zero downtime in the event of data loss.

Cyber security

As the online presence of businesses continues to grow, so does the threat of hackers. You therefore need to make sure you protect your company – and its assets – by using the most up-to-date cyber security.

BYOD – Bring Your Own Device – policies pose a significant risk, as workers bring their own smartphones and tablets into the workplace, so installing and updating effective programs to protect devices is essential.

There are plenty of malware solutions out there to guard against attacks and keep your business safe.

Posted by The Secret Businessman